Sunday, October 12, 2003
VCon 28, Days Inn Hotel, Surrey
Present: Lorna Appleby, Leen Beavington, Marie-Louise Beesley, Chris Bell, Devon Boorman, Andrew Brechin, Clint Budd, Greg Cairns, Paul Carpentier, Chilam, Steve Forty, Jason Harris, Jeff Hartt, Palle Hoffstein, Jenny ?, Allan Kelly, Mike Leeson, Kathleen Moore-Freeman, Robson ?, Ray Seredin, Fran Skene, Jean Smith, Garth Spencer, Cindy Turner, Paul Whitmore, Ken Wong
Clint called the meeting to order at 7:35 p.m.
Clint asked that the elections for the WCSFA Board of Directors be moved to the top of the agenda. The motion was seconded and passed.
Garth read the nominees:
For President: Palle Hoffstein
For Vice-President: Paul Carpentier
For Secretary-Treasurer: Clint Budd
For Members-at-Large:
Lorna Appleby
Marie-Louise Beesley
Andrew Brechin
Ray Seredin
Kathleen Moore-Freeman
Chilam
Greg Cairns
Floor declared open for further nominations:
Clint nominated R. Graeme Cameron as WCSFA Archivist, and Steve Forty seconded.
Jeff Hartt moved to close the nominations. Clint asked if there were any objection to a vote by show of hands.
Palle Hoffstein declined his nomination for President.
Paul Carpentier declined his nomination for Vice-President.
Since two positions were now vacant the floor was again open for nominations.
Marie-Louise nominated Greg Cairns for Vice-President, and Robson ? seconded. (This subtracts Greg from the Member-at-Large nominations.)
Paul Carpentier said that he would let his name stand for President. Clint nominated Paul Carpentier for President, and Jeff seconded. Paul Carpentier asked whether it were legal for him to stand or serve as WCSFA President, not only because he is a U.S. citizen, but because he may have to declare personal bankruptcy in the near future. Clint pointed out that neither residency in B.C. nor Canadian citizenship are required of the President, and as to bankruptcy, we can deal with any consequences arising if and when they come up. (The Societies Act, which governs non-profit Societies like WCSFA, requires only that any one member of the Board of Directors be a BC resident.)
Clint moved to accept the candidates list (as revised) by acclamation. All but two present voted aye, two voted nay, and the motion was carried.
WCSFA Executive/Board of Directors for 2003-2004:
President: Paul Carpentier
Vice-President: Greg Cairns
Secretary/Treasurer: Clint Budd
Archivist: R. Graeme Cameron
Members-at-Large: Lorna Appleby, Marie-Louise Beesley, Andrew Brechin, Ray Seredin, Kathleen Moore-Freeman, Chilam
Clint made a gracious passing-on-the-torch speech and had to run to catch his ferry.
Palle moved to adjourn.
Garth asked "what about discussing VCON 29?" Palle said that his procedural preference was for WCSFA executive to accept, rather than to construct, upcoming bids, and for WCSFA Executive to review the hotels in the Lower Mainland every two years.
Discussion of the unofficial VCon 29 bid (which is currently forming) now followed. Steve Forty asked, "can you recommend a hotel?" Lorna suggested, "maybe we can just present the whole bid and its ideas now?" Paul pointed out that it might be better if the bid be made completely ready for formal submission. Discussion ensued between Marie-Louise and Paul about the nascent VCon 29 bid... while seven to eight people have been recruited for the ConCom (well more than required minimum of five) the bid has not yet established a budget, Guests of Honour, or a hotel. A formal submission is not yet ready, but should be ready within two weeks.
Jean moved adjournment. Andrew seconded, and the Meeting adjourned at 8:00 p.m.