Saturday, November 15, 2002
Jolly Alderman Pub, Cambie and 12 Avenue, Vancouver
Meeting was called to order at 7:25 p.m.
Present: Clint Budd, Paul Carpentier, Steve Forty, Ray Seredin, Kathleen Moore-Freeman, Marie-Louise Beesley, Marius Soska. (Donna McMahon, Garth Spencer and Doug Finnerty arrived at about 7:45 p.m.) As Garth Spencer was delayed, Kathleen Moore-Freeman was named Acting Secretary.
Minutes of the Previous Meeting: The vote on the minutes of the last AGM was deferred until they arrived.
Old Business:
Report on VCon 27: The vote on the VCon 27 report was deferred until they could be presented.
Elections: Election of executive officers: Incumbent executives of WCSFA were willing to continue, with the addition of new members as noted: Clint Budd (President), Palle Hoffstein (Vice President), Garth Spencer (Secretary, also BCSFAzine editor), Nico Iormetti (Treasurer), Graeme Cameron (Archivist.) Members at Large: Andrew Brechin, David Hale (also BCSFA/WCSFA Webmaster), Lorna Appleby, Paul Carpentier (new), Marie-Louise Beesley (new.)
Steve Forty moved, and Ray Seredin seconded, to accept the board as nominated. The motion passed with 5 voting aye, 0 voting nay, 2 abstaining.
New Business:
* Motion on Bid (in Principle) for VCon 28: A bid for VCon 28 was presented by Paul Carpentier (of Bellingham, Washington.) It is helpful to know that Paul has many years of experience working on VikingCons in Bellingham, participating in Vcons in the Lower Mainland, and chaired a World Fantasy Con in Seattle. (He can probably add more to this short CV.)
Paul asked where is there a write-up of the bid requirements? This was quoted to him. Paul has four committee members, of the five required. (Marie-Louise Beesley volunteered to be a member of the bid committee.) It is helpful to know that VCon 28 memberships sold at VCon 27 exceeded 90 in number, thus exceeding the $500 seed-money requirement.
Paul's bid does not as yet have a fixed venue, date, or guest(s). There was a call for the Vice President, Palle Hoffstein, to prove the Plaza 500 was not a satisfactory venue for the next VCon.
Steve Forty moved, seconded by Marie-Louise, to accept Paul Carpentier's bid in principle. This motion passed unopposed, with one abstention.
* Motion to Consider Bid for Worldcon in Vancouver: A presentation was made by Marie-Louise Beesley, that a Vancouver bid for Worldcon 2011 be mounted. It is helpful to know that Marie-Louise Beesley's experience of SF conventions includes participating in Winnipeg conventions, including chairing one Keycon and working on the Winnipeg Worldcon. In addition, she is one of the few fans actually working in the hotel/convention industry, and brought to the meeting samples of the local hotel, conference and convention literature she has gathered.
Marie-Louise set out several advantages to holding a Worldcon in Vancouver, and planning for 2011: this offers a long lead time in which to prepare, the target date is after the 2010 Olympics city infrastructure upgrade, there are 1500 hotel rooms within a block and a half of the proposed main hotel (cheap rooms, too), the Labour Day weekend target date represents no Indy car race and no PGA Open anymore, to conflict with the event.
At Clint's request, Garth took the chair at 7:59 p.m.
Clint Budd moved, and Paul Carpentier seconded, that we consider the bid for Worldcon 2011. This motion passed unanimously. Discussion followed.
At 8:15 p.m. Clint took back the chair.
At 8:15 p.m. Steve Forty moved to adjourn. This motion passed unopposed.