November 30, 2001
Burrard Motor Inn Lounge
Attending: Steve Forty, Garth Spencer, Barb Dryer, Stanley Foo, Clint Budd, Delphine Kelly, Duncan MacGregor, Dave Feinstien, Palle Hoffstein.
Agenda:
1. Motion to waive the reading of the minutes.
2. Election of the Executive/Board for 2001-2002.
3. Motion to set the Canadian Thanksgiving/US Columbus Day weekend in October as the new date for VCON.
4. Motion to accept Palle's recommendation of the venue for VCON 27.
5. Motion to accept Palle's bid for VCON 27.
6. New Business.
7. Adjournment.
Meeting commenced: 9:10 p.m.
1. Motion to waive the reading of the minutes of the previous meeting: passed by consensus.
2. Election of the Executive/Board for the 2001-2002 Season:
Clint presented the following nominations:
This slate was passed by acclamation.
3. Motion to set the Canadian Thanksgiving/U.S. Columbus Day weekend in October 2002 as the new date for VCON: The sense of the meeting was to accept the date. Passed by consensus.
4. Motion to accept Palle's recommendation of the Surrey Guildford Sheraton as the venue for VCON 27: The sense of the meeting was to accept the venue. Passed by consensus.
5. Motion to accept Palle's bid for VCON 27: The sense of the meeting was this bid is already accepted. Passed by consensus.
6. New business:
A long discussion about promotional ideas followed. Clint talked about holding a half-day writers' panel on "future Vancouver", as mooted by Donna McMahon and Sylvia Skene. The conclusion appeared to be that setting up this event will require four (4) volunteers.
Steve talked about the misappropriation of some $1400 in VCON 27 preregistration funds, as a careful reading of the published VCON 26 statement makes evident.
Palle reported that he has talked with Chris Sturges about some details of running VCON 26, and Chris has suggested some ideas for debt reduction, e.g. an auction party at his place.
Among other VCON Society fundraisers, Steve suggested a March auction party at his own place, tentatively on the third Saturday. (If this is agreed upon, then the BCSFAzine editor should place an ad in each issue soliciting donations, in big bold letters.)
Palle and Steve discussed promotions at e.g. bookstores.
Clint raised again the notion of applying for government arts/cultural event grants.
7. The meeting adjourned at 10:15 p.m.