November 4, 2001
Blenz coffee shop at Library Square, Vancouver
Attending: Palle Hoffstein, Garth Spencer, Barbara Dryer, Clint Budd, Nico Iormetti, Andrew Brechin, David Hale. (Lorna Appleby was away this weekend.)
Agenda:
1. Motion to waive the reading of the minutes
2. Motion to accept Palle's recommendation of the venue for VCON 27
3. Motion to set the October 5-7 (CDN Thanksgiving/US Columbus Day weekend) as the new date for VCON. [Amended
below to October 11-13, 2002. -ed.]
4. Motion to accept Palle's bid for VCON 27.
5. Motion to name the President/Treasurer of the V-Con Society and the Chair/Treasurer of VCON 27 as the signing authorities on the V-Con Society/VCON 27 Bank Account at the Broadway CIBC.
6. Motion to set the date/location for the Annual General Meeting/Election (VCON 27 Hotel/1st ConCom meeting recommended)
7. New Business
8. Adjournment
Clint called the meeting to order at 4:30 p.m.
1. Motion to waive the reading of the minutes. Andrew moved that we waive the reading of the last minutes. Palle seconded the motion, and it was carried.
2. Motion to accept Palle's recommendation of the venue for VCon 27. Palle discoursed on his recommendation to hold VCON 27 at the Guildford Sheraton, comparing it to the Holiday Inn Central and the Executive Inn. (Note: the news in the previous BCSFAzine was in error; VCON 27 is not in fact financially committed yet to the Sheraton.) Palle moved to hold VCON 27 at the Guildford Sheraton. Clint seconded. After Palle presented the various tradeoffs, Nico questioned whether we should go with the Sheraton, versus the Holiday Inn, and proposed an amendment to the motion. Andrew asked how much of a financial loss could we afford, in the worst case; Clint estimated $400 to $500. Palle amended his motion to read that he recommended the Sheraton, But if he hadn't confirmed his Guests of Honour by the end of November 2001, we should go with the Holiday Inn. The motion was put, and carried unanimously.
3. Motion to set the Canadian Thanksgiving/U.S. Columbus Day weekend in October as the new date for VCON. Garth and Barbara asked about the actual date in October 2002 when VCON 27 is to be held; Clint realised that he had stated the wrong weekend dates in the agenda he broadcast by email, and that the Thanksgiving/Columbus Day weekend in October 2002 will in fact be October 11-13 of that year. Clint moved that we set the weekend of the Canadian Thanksgiving/US Columbus Day weekend as the new date for VCON. Garth seconded, and the motion passed unanimously.
4. Motion to accept Palle's bid for VCON 27. Andrew moved that we accept Palle's bid for VCON 27. Nico seconded, and the motion was passed 6 to 0 (Palle abstaining).
5. Motion to name the President/Treasurer of the V-Con Society and the Chair/Treasurer of VCon 27 as the signing authorities on the V-Con Society/VCon 27 Bank Account at the Broadway CIBC. Clint moved that four signing authorities for the bank account be named: the President and Treasurer of the Society (Clint and Nico respectively), and the Chair and Treasurer of the current VCon (Palle and the VCON 27 Treasurer, Charles Austin, respectively). Andrew seconded, and the motion passed unanimously.
6. Motion to set the date/location for the Annual General Meeting/Election. Clint was concerned to set a date before the AGM was further postponed into December 2001. Palle was concerned that his first, informal ConCom meeting NOT be also a formal Society meeting. Clint suggested two weekends in November; after some discussion those present agreed to meet on Sunday, the 18th November, time and place to be announced.
7. New Business. There was no new business.
8. Adjournment. The meeting adjourned at 5:30 p.m.
Minutes submitted by Garth Spencer, V-Con Society Secretary.