WCSFA MEETING APRIL 17TH 1993

MEETING BEGAN 6:30 PM APRIL 17TH 1993 at Lisa Smedman's house. Present: WCSFA Executive. Vice‑President Garth Spencer (functioning as Chair), Secretary R. Graeme Cameron, Member at Large Evelyn Beheshti (DeBrandt), BCSFA Rep Darryl Huber, VCON 20 rep Steve Forty, & VCON Bid Chair Lisa Smedman.

VCON 21 BIDS DISCUSSION

Garth asked: only one bid presented. Do we wait for more? S.40 wanted bid decision soon as possible. Lisa asked to present bid.

Lisa stated she was uncomfortable with the status of her bid. Unable to come up with people for key positions, namely Treasurer, Operations, and Programming. Didn't like the idea of proceeding with a skeleton committee. Also, her projected budget, though lean, would indicate a deficit of $4,500 just prior to the Con, which meant additional burden of fund raising. She feels it would make more sense to withdraw her bid and devote her energies to raising funds for the club. She believes the old habit of relying on VCON profits to support the club should be reversed, the club should raise the money to cover up‑front costs for VCONs.

Evelyn commented she liked the idea of putting off VCON for a year, so that the club could be put in order. In the last several years, a small group scrambled to do too much work. Time to step back and organize. Give people a breather from burnout.

Lisa: our priority should be to solve the cash up‑front problem.

Steve Forty stated his opposition to the idea of no VCON in 1994. He feels that a well‑run VCON is the ultimate fund raiser, nothing else works as well. in addition, any convention starting up without the advantage of having sold memberships at a VCON the year before is handicapped. It is more difficult to get going, to establish momentum. He wanted to sign up VCON 21 members at VCON 20. Would be a mistake not to.

Lisa restated she did not have sufficient support for her bid and formally withdrew it from consideration. She believed Angela Jones bid (not yet submitted) was further developed than hers and should be looked at.

Discussion took place on whether there was time enough for a written bid to be called for, examined and discussed, rejected or accepted as a proposal, then voted on by the general membership, all prior to VCON 20. It was felt to be possible. Garth agreed to ask Angela to submit her bid as soon as possible.

‑ASSOCIATE MEMBERSHIPS

At one point in the meeting Steve Forty asked to be put on record that he was opposed to section 3B of WCSFA's Policies & Procedure which reads (in part): "WCSFA 's legal responsibility for WCSFA‑sponsored convention committees only extends to those members of the committee who are WCSFA members Therefore a person may join WCSFA as an associate member without having to pay for a BCSFAzine subscription. If it is interpreted to mean ALL members of the ConCom MUST be WCSFAns. Steve wanted NO restrictions on people willing to join the ConCom, even If they don't want to join WCSFA,

Graeme pointed out that, for lack of willingness to pay $5 for Associate WCSFA membership, these people would not be under umbrella of WCSFA legal protection. So what happens in event of fiscal disaster and creditor action?

PROXY VOTING:

Clint & Donna were absent, but had provided proxy voting document in case Lisa's bid came to a vote. Should proxy voting be allowed? It was agreed yes, providing written motion proposals had been distributed beforehand.

MEETING COMPLETED 7:30 PM.